StreamEdgeSolutions

Software & Business Systems · Industry systems

Fleet Management System

Vehicles, trips, drivers, maintenance and fuel.

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From$3,500USD one-off

One payment. Work starts once we have confirmed your requirements.

The four questions this page answers

  1. 1

    What you buy

    A build service: we develop a system for organisations running their own vehicles — what each vehicle is doing, who is driving it, when it is due for service and what it costs to run. Built and deployed remotely; the vehicles and any tracking hardware are yours.

  2. 2

    What you get

    6 deliverables, listed in full below

    • A working fleet system deployed to your hosting
    • Your vehicles and drivers loaded
    • Service schedules and alerts configured
    + 3 more
  3. 3

    How it is delivered

    Remote Setup

    Carried out remotely by our team. Nothing is posted and no one visits.

    REMOTE SERVICE

  4. 4

    How long it takes

    12–18 weeks

    Measured from the point everything under “what we need from you” is with us, not from the moment you pay.

A fleet system with vehicles, trips, maintenance and location history — illustrative concept, not a screenshot of a client system
A fleet system with vehicles, trips, maintenance and location history. Illustrative interface concept — not a screenshot of a client deployment.

What is this, in plain English?

A build service: we develop a system for organisations running their own vehicles — what each vehicle is doing, who is driving it, when it is due for service and what it costs to run. Built and deployed remotely; the vehicles and any tracking hardware are yours.

You pay once and we build the system. It records trips, driver assignments, maintenance schedules and fuel entries made by your team, so vehicle costs become visible and services stop being missed until something breaks. Delivered with your vehicles, drivers and service intervals loaded and cost reporting configured.

The problem it solves

Vehicle costs are invisible until a breakdown, services are missed, and nobody can say which vehicle was where last Tuesday.

If that does not describe you, this is probably the wrong product. Tell us and we will point you at a better fit rather than sell you the nearest one.

What you get

The concrete things that exist at the end and that you own.

6 deliverables

  • A working fleet system deployed to your hosting
  • Your vehicles and drivers loaded
  • Service schedules and alerts configured
  • Cost per vehicle and per kilometre reporting
  • Source code and written documentation
  • 90 days of warranty

What's included

The work covered by the figure in the buy box, at no extra cost.

  • Vehicle and document register
  • Driver management
  • Trip logging
  • Maintenance scheduling
  • Fuel and cost tracking
  • Fleet reporting

Not seeing something you expected? Check what you are not buying before you order.

What does it do?

Everything listed here is delivered as part of this product. Nothing on this list is aspirational.

  • Vehicle register with documents and expiry alerts
  • Driver assignment and licence tracking
  • Trip logging with distance and purpose
  • Maintenance schedules and service history
  • Fuel recording and cost per kilometre
  • Fleet cost and utilisation reporting

How it works

The delivery sequence from order to handover.

  1. 1

    Register the fleet

    Vehicles, documents and current odometer.

  2. 2

    Set service intervals

    Distance or time-based, with alerts.

  3. 3

    Log trips and fuel

    Recorded by drivers or admin.

  4. 4

    Analyse

    Cost per vehicle, per kilometre and per route.

Delivery & fulfilment

Stream Edge Solutions ships nothing. Every package on this site is carried out and handed over remotely — this is exactly what happens after you order.

REMOTE SERVICEHow this is delivered
  1. 1We confirm requirementsWe read what you sent with the order, come back in writing with anything missing, and agree the scope before any chargeable work starts.
  2. 2We build and configure remotelySetup, configuration and testing are done by our team over a remote connection — on your systems or on ours, whichever the package specifies.
  3. 3We hand it overYou receive the working setup, the credentials, the documentation and a walkthrough. Everything built for you is yours at handover.

Carried out remotely by our team. Nothing is posted and no one visits. Typical turnaround: 12–18 weeks.

Delivery method
Remote Setup
Expected delivery time
12–18 weeks
Measured from the point everything under “what we need from you” is with us — not from the moment you pay.

Full detail of how work is handed over, what happens if requirements are outstanding and how order records are kept is in the Delivery & Fulfilment Policy.

What we need from you

Nothing starts until these are in place, and the turnaround above is measured from that point — not from the moment you pay.

  • Your vehicle list with document expiry dates and current odometer readings
  • Driver details and licence expiry dates
  • Your service interval policy, by distance or by time
  • Your own hosting account, or authority for us to recommend one

Who this is for

  • Logistics and distribution
  • Field service businesses
  • Organisations with pool vehicles
  • Passenger transport operators

Business needs this addresses: Improve operations

What's not included

Just as plainly as the list above: the things this package is not.

  • GPS tracker units and their airtime subscriptions — we write software, we do not supply or fit hardware
  • Live telematics integration unless quoted separately, and only where the provider exposes an API
  • Fuel card provider integration
  • Hosting costs, paid to your provider directly

Anything outside the scope above is quoted separately, in writing, before it is carried out. Nothing is added to your bill without your agreement.

FAQs

Does it do live GPS tracking?

Not on its own — that needs tracker units fitted to the vehicles and a telematics subscription, neither of which we supply. The system records trips entered by your team, and can integrate with a telematics provider that offers an API, quoted separately.

Refund & cancellation

What happens if you change your mind, and what happens to money already paid.

Cooling-off before work starts
You have 7 days after ordering to cancel while work has not yet begun. Up to 25% may be retained to cover scoping and scheduling already carried out.
Work already done
Once delivery has started, refunds are assessed against the work completed and the deliverables already handed over — the list under “what you get” above is what that assessment is made against. Approved refunds are processed within 14 days.
If we cannot deliver what is described here
You are refunded. The scope on this page is the scope we are held to, which is exactly why the exclusions above are stated before you buy rather than after.

The full terms, item type by item type, are in the Refund & Cancellation Policy. How the work reaches you is covered by the Delivery & Fulfilment Policy.

Not sure this is the right product?

We would rather point you at the right thing than sell you the nearest one. Ask us before you buy — no obligation.

Ask a questionRequest a custom quote

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